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Room Settings

Door Tablet allows you to configure meeting spaces without the need to touch your existing Domino or Exchange environments. Only the Domino port is available at this time.

Editing meeting spaces
Meeting spaces may be edited using:

  1. The Web UI (most popular)
  2. The Notes client
  3. The Door Tablet App
Note: all settings are stored on the Door Tablet server and not on the tablet. The only data stored on the tablet is the connection information to the server. When the Door Tablet display is up, Door Tablet stores the settings brought from the server. This means that if the connection with the server is interrupted, Door Tablet will continue and operate in disconnected mode (it will display accurate schedules but cannot accept ad hoc bookings).

Editing meeting spaces/resources in the Web UI:

From the app: click on the rotary wheel by each meeting space to edit it.

Any changes made here will be stored on the Door Tablet database held on the server. An administrator can make changes from the database and the tablet updates these changes every ten minutes.

Edit the Meeting Spaces in the Notes client
When you make changes to a meeting space in the Notes client, the settings will be used as soon as the Door Display is engaged. If the Door Display is already engaged, changes in settings will be automatically updated on the Tablet within circa 15 minutes. You will not need to visit tablets you configured from the Notes client.

This is the meeting space overview in the Notes Client database:

Configuring a Meeting Space
You may edit the records using the Web UI (all platforms) or using the Notes client for IBM users. You may also edit a meeting space using the tablet App itself, with some minor exceptions.

View from Web UI:

Using the Notes client
Ticking "Active" by "Status" engages the display of the meeting space:

Configure Rooms from the Door Tablet App
You can configure meeting spaces from the tablet itself with only one exception: Branding using CSS..

"Reservations" enables you to allow ad-hoc reservations from the tablet itself.

Door Tablet reads meeting space reservations on a regular poll interval. It makes little demands on your server; you can control how often it reads the calendars. You can poll from 1 to 15 minutes.

If you use the "Screen Off" facility under "Timers", you will need to turn on the tablet manually.

The polling window shows the time when the meeting space is available for reservations. You cannot reserve the meeting space outside this window. This also defines the time that people can make ad-hoc reservations on the tablet.

If check-in is disabled, the meeting space will appear to be busy even if no one is using it. This is relevant for meetings that are created outside of the tablet through a calendar appointment. A meeting space is automatically checked-in when an ad-hoc meeting is created (if check-in is enabled). 'Secure in/out' gives you a three digit number which you will need to give if you wish to extend a meeting or release a meeting space. For more information about the check-in/out process, click here Database 'dt.HELP', View 'Help Documents', Document 'Check-in and Check-out'

Reservations in Web UI:

The following images show the equivalent screens in the Notes Client:

You can set the phone and email address from the database. If you do this, you don't need to specify it on the tablet. You can also set what should be reported on for specific meeting spaces. For more information, click here Database 'dt.HELP', View 'Help Documents', Document 'Request Assistance'

From the tablet:

In the Web UI:

This is the Notes Client equivalent:

There are default neighborhoods provided. They come from the data from each meeting space, which in turn comes from the organisational calendaring and scheduling.

If you go to a meeting space and you find that it's busy, it's easy to see how many other meeting spaces in the same neighborhood are booked. You can also look at other neighborhoods and view their booking status.

You can decide whether you want to integrate this new neighborhood with an existing neighborhood:

You can customize displays at both the global level, which will affect all tablets connected to the system, and the meeting space level. There is no obligation to change the display. Door Tablet is ready to be used as is.

You can use your company color scheme, logo, etc. In some parts of the display, you also have the option to use your own font. You can only do this from the database. Direct reference to styles can only be edited in the Client database where you can specify the full path in both the tablet and the Client.

The following screen shows the Notes Client equivalent:

Windows Store App
If you use the Door Tablet Windows Store App please note:
  1. Any reference to images must be absolute to the Door Tablet server. The means that your reference to images would look like:
  2. Fonts cannot be added as described here but rather be embedded in the application, by us. The service is chargeable