In the United States there are 11 million meetings on average each day, most
lasting 30 to 60 minutes. Management spend around a third to half their time in
meetings, employees around a fifth. That’s a lot of time and a lot of
money being spent on meetings! In fact, most organizations spend 7-15 % of
their personnel resources on meetings.
Rooms cost money. You have to buy or rent them. Heat and cool them. Furnish
and repair them. Clean them, equip them etc. And they cost all that money
regardless of whether you use them efficiently or not...
There’s no point paying for a meeting room if no one meets in it, or a
huddle space where no one huddles, or a “hot desk” that has gone
cold… Door Tablet will get the right people into the right workspace at
the right time at the lowest cost in terms of time and money.
Some companies still do workspace booking the “old fashioned”
ways. Either employees do it themselves or companies get an office manager to
sort it all out – and let’s face it, who really wants to waste
their precious time sorting out rooms?
If you imagine each employee spends just 60 minutes a week manually booking
rooms or wandering along corridors (perhaps with a client) looking for empty
rooms, then the annual cost to the company if they have 250 employees on $40k a
year working for 48 weeks would be $83,000.
One 2010 study suggested business professionals spend 4.75 hours a week
arranging meetings, so that would mean an annual cost of over $360,000 to the
Some companies recognize that employees find room booking frustrating and
wasteful, and so delegate the task to their office managers instead. Time is
still wasted in this manner as employees must spend time liaising with office
managers rather than getting ahead to the task at hand.
If an office manager being paid $40k per year and spends just 90 minutes
each day managing workspace bookings, the company will be spending at least
$630 per month per office manager for the service. Also, that office manager
could be using their time to do something productive instead!
And the ultimate kicker is that both these expensive manual systems just
don’t work that well: emails, sticky notes, memos, phone calls and
messages ping back and forth endlessly. Rooms get double booked. The wrong
rooms get booked. The right equipment isn’t in the room. People turn up
at the wrong time or at the wrong room. The room isn’t booked for long
enough. Some people turn up at the right time at the right room, but the
meeting had been cancelled. And no one can find an empty room when they need
Consider the fact that if five employees paid $240 an hour have to waste 15
minutes outside an occupied meeting room waiting for it become free, then the
cost to the company is $300! And that cost is for just one delayed meeting for
only five people on one single occasion!
And then there’s other major commercial considerations such as room
security, identifying attendees and auditing room use, etc.
You can have a massive “Sales and Marketing” budget but no
prospective client arriving at your workplace will be impressed if you cannot
find a room in which to meet them. Some clients will not be prepared, or be
able, to hang around and wait for you to get your act together - how much money
would that lost meeting cost your company?
You don’t want your workers to find room booking a hassle and get fed
up with meetings that always seem to go awry. A simple and effective room
management system such as Door Tablet will boost productivity and morale.
Door Tablet not only saves money on workspace booking, it adds value with
comprehensive workspace analytics powered by Universal Analytics and our
amazing workspace signage and Wayfinding services.
Beyond analytics and a deeper understanding of workspace usage, the Door
Tablet system looks good on your walls, and solves issues related to misused or
We want to make your life easy and save you money. Now is the time to invest
in the best, most secure and stable Workspace Management system there is - Door
Door Tablet optimises the use of meeting rooms, hot desks, huddle spaces and
booths. Not only that, Wayfinding and overview displays guide people along the
way. Door Tablet enhances the way you work with no new technology to learn - so
there’s no need to spend money and time on staff training. They will know
how to use Door Tablet intuitively.
You can read about all our great software and hardware features here these are the highlights:
Other than it works brilliantly, there are five main reasons:
We built our system with security in mind, not as a mere afterthought. Door
Tablet runs on your premises or in your private cloud, so you have complete
security control of the system. We do not have access to customer’s data
Different users can be allocated different booking privileges via room PIN
passcodes. Door Tablet can restrict room entry for room security depending on
authentication and authorization. Rooms can be unlocked by PIN passcode or
RFID. We offer “hardened” versions of our devices so no one can
gain physical access to them via ports or interfaces.
There is no point in having a secure, comprehensive workspace management
system if it is full of glitches or keeps failing. Every system failure will
cost you money, damage your reputation and reduce morale.
Our help desk is available to you but you will rarely need it. We are proud
that Door Tablet always works like it should with 99.9% uptime.
Door Tablet software integrates seamlessly with your scheduling system:
Microsoft Office 365, Microsoft Exchange, Google G Suite, HCL Domino and
others. Employees can quickly book a workspace with the click of a button using
the scheduling software with which they are already familiar. All our
interactive display layouts and functionality are intuitive to use.
You will not have to waste money on extensive staff training to use Door
Tablet. We also offer a comprehensive range of “How to” videos in
our Door Tablet School library.
Because Door Tablet is device and software agnostic, you are not tied to any
Easily change your scheduling software or display devices. Add or remove
hardware devices as needed. If you relocate, simply take the whole Door Tablet
system with you. If you have your own display panels in place, there is no need
to change them.
Door Tablet interfaces with Google Universal Analytics. No need to waste
time and money creating your own analytic system or rely on generic efforts.
This gives you the power to make the workspace management changes needed to
increase workspace and meeting efficiency, saving you time and money.
Take the example of a company with five meeting rooms, and reports indicates
that Room 3 is barely used. A simple explanation may be that the company only
needs four rooms, and it can release or repurpose room 3 for big cost savings.
However, the reports do indicate there is sufficient demand for Room 3 since
the other four rooms are under great pressure. The problem therefore must lie
with Room 3 itself and this is what you can investigate…
Analytics will also reveal the problems with meetings themselves. Are they
routinely overrunning? Underattended? Always being cancelled? Over too quickly
- suggesting perhaps they were never needed? This knowledge gives you the power
to change things and save costs.
No need to buy new equipment if you are happy with the hardware you already
have. Door Tablet will work with them.
Door Tablet offers a curated range of well valued, purpose-built display
Door Tablet offers full customization to fit your brand and enhance your
Low cost purchase of a small device enables Wayfinding Services on your
existing communal display panels. No need to buy a stand-alone software system
or replace displays to direct people to the right workspaces.
Door Tablet enables reduction of power consumption in all our devices.
Displays can go completely to sleep when not needed, meaning your corridors
will not be wastefully lit up at night. Control the power consumption of your
display devices from anywhere and at any time. Switch off screens, put them
into power saving modes, and wake them up as required - automatically.
Additionally, we can supply our own devices without unnecessary power supplies.
This reduces the materials used for manufacturing (including plastic and metal)
and the cost to you.
We offer a no-cost, risk-free, no obligation trial of our software. We will
even supply hardware that you can return within 30 days for a full refund. We
can offer all this because we are so confident that once you use Door Tablet
you won’t want to send it back.