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Ad-hoc Reservations

Door Tablet allows you to quickly reserve a meeting space while using the application at the door. You can also reserve meeting space in the Notes Client database. Please see the "Direct Reservation" document Database 'dt.HELP', View 'Help Documents', Document 'Direct Reservations' for more details on how to do this.

If you reserve a meeting space from the tablet, a meeting is created that will start straight away.

To enable ad-hoc reservations, open the meeting space/resource record and mark it like so:


Go to the bottom of the page and click "Reserve":


Creating ad-hoc reservations
Door Tablet allows you to create a reservation based on the many rules you have set for the meeting space. For example:

  1. Is reservation allowed?
  2. Is polling enabled now?
  3. How long the reservation can be made for
  4. Is there a connection to the server?
  5. Do you need to provide a description of the meeting?
  6. Can a meeting be extended?
  7. Is check-in/out enabled and more
You will see one of the following pop-ups depending on your meeting space configuration:



Notes
  1. Any bookings made with Door Tablet at the tablet will immediately update the Resource Reservation database. This secures the meeting space from other reservations
  2. If the meeting space supports check-in/out, ad-hoc reservation will automatically checks you in.
Check-IN/OUT
Click "Reserve" and you will see this message if the meeting space has check-IN/OUT enabled:

This number is required for extending a meeting or releasing an meeting space. For more information on Check-IN/OUT, click here Database 'dt.HELP', View 'Help Documents', Document 'Check-in and Check-out'

Impact of Reservation
The status of the meeting space will automatically update. The following image shows the updated status of the meeting space:


Direct Reservation (Domino)
Reservations are normally created as a result of booking a meeting space resource while organising a meeting in a user's calendar. You can also ask an administrator to book a meeting space in the Resource Reservation system already on your server.
You can also do this in the Notes application. For more information on Direct Reservation, click here Database 'dt.HELP', View 'Help Documents', Document 'Direct Reservations'

Go to the room overview and click "Quick Reservation":


You will then see the following screen:

You will only need to go to the database if you need to make an appointment outside of the calendaring and scheduling.

Set the time and date that you want your meeting to occur and give it a title, if you wish, and select the meeting space that you want to hold your meeting in. When you are finished, select "Save and Close".